[NEW] How to Write an Email asking for a Quote? | qoutation – NATAVIGUIDES

When you’re looking to buy an expensive product or to contract a service, you often want to shop around for the best price. You need to write a quotation request.

That means you have to request a quote from several different suppliers to find the best price for what you want. But how do you ask for a quote?

Usually, it’s easiest to email the company you want the quote from. This is for two reasons:

1. You can send them exactly what you want and need in written form. That way there’s no room for confusion.
2. You’ll have the price quote written down so that they can’t change the price later (unless you change what you want, of course).

Quick tips for requesting a quote

1. Be as specific as possible
2. Give as many details as you can
3. Be concise
4. Be formal but polite

How to start an email requesting a quote

To start an email to a company, it’s best to be formal and polite. If you happen to know the name of the person you’re contacting, you can use:

• Dear Mr. or Mrs. ______,

However, if you’re simply asking for a quote, you don’t need to do lots of research into who works at the company in order to find out their name. Therefore, it would be perfectly acceptable and polite to use:

• Dear sir/madam,
• To whom it may concern,

The main body of your email requesting a quote

When requesting a quote, you need to tell the people you’re emailing exactly what you’re asking for in a clear, precise way:

Here are some example sentences:

• I would like to request a quote for _________.
• I would be interested to know the price of ________.
• Please could you send me a quote for_______.
• Please could you provide me with a quote for ______?
• I would be grateful if you could send me a quote for the following_______.

When you’re asking for a quote, it’s best to let the company know exactly what you want, in detail, so that they can tell you how much it would cost. It is also helpful to find out exactly what the company does, so that you can list the specific services you want a quote for. Give as much detail as possible, but be concise. If relevant, you should include the following information:

For a service:

• When you want it
• Where you want it
• Material required
• How long it will take
• What the location is like where the service will be carried out

For a product:

• If there are different options, which ones you want specifically
• If / where you want it delivered to
• What you need it for (if appropriate)

Signing off an email requesting a quote

Be polite and formal when you’re signing off an email. You don’t need to be particularly friendly, but if you want to write a sentence at the end about hearing back from the company, you can choose from the following examples:

• I hope to have an early response from you.
• Hope to hear back from you soon.
• Looking forward to hearing back from you.

Then you need to sign off the email with a sign-off and your name. Here are some options:

Formal:

• Yours sincerely,
• Sincerely,
• Regards,
• Warm regards,

Less formal:

• Best,
• Best wishes,
• Many thanks,
• With gratitude,
• Thanks in advance,
• I appreciate your help on the matter,

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Request a quote template

Dear Sir/ Madam,

I would like to request a quote for a _________. I have seen that your company sells several different models, but since I need it to ______ and ______, I feel the __________ would be the most appropriate.

I would also want to know how long it would take to ship the _______ to [place where you live].

Thanks in advance,

[Your Name]

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Request for Quotation Email Subject

Requesting a quotation from a firm is a formal matter. It is also a very straightforward request, and companies have experience fulfilling it. Because of this, it is very important to be upfront, and to the point.

A formal email subject should detail exactly what is requested and who is requesting it.

For example:

• Subject:

A formal email subject should have the request placed first, followed by the specific matter it is for.

In the last place, it is always good to add the name of the person requesting the quotation, so that the people reading it know exactly who it is from.

In any company, the people responsible for checking emails have to read so many that more information within the subject saves them a lot of time.

Template:

• Subject:

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Request Price Quote Email Sample

Requesting price quotes is usually done for goods. When you need some goods delivered for a certain project you contact a company that sells them and then request a formal quotation for the things you need.

If you know the name of the person you are contacting use “Dear (their surname),” and if not use just “Honored.”

After that always make sure to introduce yourself, or your company, first. After that, you can formally request a quotation for the things you need.

Example:

Sample email asking for a price quotation

This template can change depending on the circumstances. If you know exactly the number of each item you will need then add that. Be specific when you can.

Always make sure to add all the information you can into the email, and know exactly which items the company offers and you are looking for. Make sure to offer your time in case the company needs more information.

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Request a Quote Form

A quote form is a document that needs to be filled out in order to request a quotation.

Instead of submitting the request per email personally, a quote form can be used if the company offers it. These forms are specific for each company, and they need to be filled out with personal information and the items you require to be quoted.

Quote forms follow templates that make filling them out fairly easy. Similar to an email these forms require much of the same information. Quote, forms are used to speed up the formal request process.

In order to request a quote form you just have to ask for it specifically, if a company offers it. If you ask for a formal quote, but the company offers only quote forms, they will send you a form instead of a quotation. You will receive the quotation after you fill out the form. 

Quote forms are a good way to keep track of which companies were requesting quotes, and which items are most sought after. The form needs to be filled out like any other form and can be used to store information.

Since every company has its own type of quotation form, here are two examples of what you might get. One is from a construction company, and the other from a catering company.

Example (construction company):

Personal information

Project information

Quotation

Project outline

Example (catering company):

Personal information

Event information:

Menu information

After filling out any type of form the company will get back in touch with you with a full quotation on the price. Just make sure to always fill in the form as best you can, and provide all the info you can.

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Request a Quote Meaning

To request a quote means to formally ask for the price of certain items or services.

Some companies offer specific items they make, like construction materials, and others offer services, like pest control. When you request a quote you are not buying from a catalog, but you are asking for the prices given to other companies and projects.

By requesting a quote you commonly ask for the prices of items in large quantities (bulk). This is often used in construction. For services, you are asking for specific prices and maybe long-term contracts offered between companies.

Requesting a quote means that one company has an interest in the items or services of another company. It is not a request between people alone, but also their companies too.

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How to Request a Quote?

Requesting a quote is not complicated. The only thing it requires is information about the goods or services you need to know the price of.

In order to request a quote, you need to know exactly which items you are looking for, and if the company you’re asking for has or makes them. For services you need to know if the company you are asking provides them.

When you know all about the items and service you can request a quote from the company. In order to do that you can either ask via email or fill out a quote form. Requesting a quote means simply asking formally for a quotation about the prices of goods or services.

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Request a Quote for a Car

There are many factors that are important for the price of a car. The age of the car is important, and the model, the kilometers are driven, and the condition. These factors are taken into consideration when quoting the price of a car.

A new car from the car dealership does not have to consider all these factors, so the quoting can change. When buying a car from a dealership the price changes depending on the added features of the car.

In order to request a quote for a used car, you need to ask for all the factors about the car.

An example of a quotation for a used car:

This is important information because some sellers might not quote all of these factors, and possibly more. So make sure to specifically ask for them if they do not appear. Requesting a quote for a car means looking for more information than other quotes.

When buying a new car from a dealership the salesman will offer features that will change the price. When requesting a quote for a new car the information will be provided.

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Request Insurance Quote

There are many things that need insurance. There are ways to insure your car, your home, or get life insurance for you and your family. In order to request a quotation for any type of insurance you first have to know which type you need.

Different types of insurance require different information in order to request a quote. It does not have to be complicated, but you need to know exactly what you’re looking for. Car insurance is not the same as life insurance or home insurance.

Life insurance requires the most information to be provided, so let’s use that as an example. For a life insurance quotation, you will need information on:

health history (any previous illnesses or continued disabilities), current health (any recent illnesses), insurance goals (what the insurance is for), and income and assets (how much do you earn and what do you own).

Example request:

For car insurance or house insurance, you need to provide information about those things.

👉 For car insurance you need to give information on: model, type, year, and license and registration number of the car; the names of all the people who drive the car (you and anyone from the family that has driven or will drive the car); driving history like kilometers on the meter, any repairs, or accidents; the driver’s licenses of all the drivers.

👉 For house or apartment (or property) insurance you need to give information on: the year the house or apartment was built, any repairs or renovations done on the property, the size of the property, the number of people currently living there, all details about the things inside the property (like the heating, how old are the things in the kitchen, is the plumbing new or older, etc.), and the overall condition of the property.

In order to get a full insurance quotation, you need all the information you can get, and provide it to the company. They will compile the information and return it to you with a quote about the price of insurance.

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Email Quotation to Customer

Sometimes a company contacts a customer about a change in prices. When that happens the company sends out a full quotation about the new prices to their client list. This is usually done via email.

When sending a quotation about new prices to customers only include the new information, since clients already have previous prices. You can also include new bulk deals or special offers. This is also a good time to include new items if the company offers them now.

Example:

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Reply Email for a Quotation Request

Replying to a quotation request can be done in two ways. One is by providing a full quotation in the email itself. The other is by giving the customer a quotation form to fill out.

If you are completing a full quotation in the email you have to add the information in the body of the email, or you can write it in a file and add it in the attachment.

Address the customer formally, as with any business email, and write down the information they need.

In case there is some information the customer did not give you, and you need it, ask for it nicely.

Example:

In case you have a quotation form the company requires the customer to fill out, then send the customer that form. Make sure to tell the customer that it is company policy to fill out quotation forms, and not to send quotations in emails.

Example:

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Request for Quotation for Catering Service

Catering can be used for various events such as birthdays, weddings, conferences, or just a simple party. Catering offers food for a number of people and can provide different types of dishes depending on the occasion. Also, some caterings offer dishes that are vegan, vegetarian, gluten-free, or if someone is allergic they will remove the things they are allergic to.

It is important to know the occasion, number of people, or possible restrictions such as diet or allergies. This information is important because it will all factor into the quotation request.

In order to get a quotation from a catering company, you need to provide the exact information so they can judge the expenses.

To request a quotation you need to tell the catering company the following: the location they will be catering at, the type of occasion it is, the number of people (between 100 and 120, for example), the type of menu that you want (Italian, cakes, tapas, snacks), will they be serving drinks or will you provide drinks (drinks provided by you, or an open bar by the catering company, or a certain amount of drinks from the catering company), possible restrictions (diet, allergies, preferences such as vegan, vegetarian, gluten-free), will a child menu be included, etc.

Add any information about the event that you can to get the best possible quotation.

Example:

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Request for Quotation vs Request for Proposal

There are some key differences between a quotation and a proposal. Both are formal requests between a person and a company, but more commonly it’s between two companies. Both can request certain items or services.

To request a quotation means to ask for specific prices of certain items. This means that your company, or you, want to purchase these items in the future.

In order to request a quotation, you need to know which items or services the company you are asking for offers.

👉 By asking for a quotation you are not asking the company to work with you. This only means that you want more information about their prices. If you choose another company you do not have to purchase any of the items you requested a quotation for.

👉 When you ask for a proposal or propose something to a company yourself, you are asking them to work with you or to change their prices. To propose means to suggest, or to offer. If you think a company could give your company some items for a lower price, and both companies would benefit from it, you make a proposal.

Many times companies will work with each other under different types of proposals. In construction, one company might ask for the items from another company for a lowered price. But then the items would also be purchased for another project for the same price.

The items bought at a lower price would be purchased more times, and the companies might work together on all their projects. They would both benefit from working together if a good proposal is made. Proposals need to be well informed and need to have a clear idea.

When you request a proposal you are asking what a company can offer in order to work with you. Many companies have open positions for working with other companies, and they request proposals in order to choose who to work with. By requesting a proposal you want the company to suggest the best possible work relationship.

Proposals can be made, and they can be asked for. If you are making a proposal you are suggesting how two companies can work together. If you are requesting a proposal you are asking the company how they want to work with you.

Quotation is a business document which is prepared for the customers to telling them to the prices of things, items and services. The information about the products that you want to sale and offered in market is written in this document. This document is prepared in professional format because this document is mostly use in business organization, companies, sales companies etc. necessary information about the product, prices, terms and condition about the sales quotation will be inserted in this quotation template. Quotation is a very important document and use to increase the worth of the business. Now we offer you our accurate and attractive picture of quotation template. Find below you see eye catching picture of quotation template. This template is prepared in ms word so you easily change any content in this quotation template. We provide you download button below this picture so you easily download this template for your use. Our provided template is free of any cost so you get this template without any charges.

These quotation templates are useful for small businesses and will little changes you can make it your very own unique document. These are normally requested in Microsoft Word or Excel formats so therefore we have tried include only these two formats. Hope you’ll like these.

Download Word Excel Quotation Templates Free:

Here is a preview of this quotation template.

Click on the download button and make this quotation template your own.

Here is another one related to Price quote template.

and you can download this following the below button.

If you want a simple quote template then this will be helpful.

and the download link.

We will try to add more templates like quote template in near future. So keep checking this page for more and more quote templates. Hope you liked these templates.

A quote can be defined as a written document prepared by a vendor or a seller to indicate price estimate for a project, task or transaction.  It is one of the most important commercial documents and also known as an initial step of a sale. Mostly quotes are used by sellers or retailers to let their customer have an idea about the estimated price of a particular product or a job. a well made quote may containing all important details and information about goods or services offered for sale by a seller like nature of goods or products, concluding price range for products, payment mod and other terms and conditions about sale. It is a very important document for a business apart from the size and type of the business. A quote can be a best way to attract a customer towards your products and customers by offering suitable price. A quote is also a professional way to state what you suggest to do to meet the need of your customer and how and when you will do so.

A quote can be the first model of your professionalism and work efficiency to be seen and moderated by potential customer and clients. It is something that reveals your professionalism, attracts new customers as well as provides you protection from legal and financial risks and enables you to run your business affairs in an organized way. You need to be extra careful if you are going to write a quote for your business or company because it can make or break a deal with a probable customer or client. Remember to write a quote on company’s letterhead while you making a quote because it can help you to gain the trust of customer. Make sure that it is laid out methodically and that every single part of information on quote is visible and easily readable. Clearly mention the job or service you will complete or deliver for your customer with other terms and conditions. You need to verify price before giving your quote a final look.

Writing a quote is not a big task but you need to use your writing skills and expertise to finish a quote in a best and professional way. An unknown person may unable to write a business quote for his business or company. Hence use of a well designed quote template enables a person to put in writing an effective quote easily.  Quote template is something tremendous that can help you a lot to design a quote in professional format with all necessary details and information. We can find suitable quote templates on internet by searching. Mostly quote templates are prepared by using Microsoft word software and a user can easily customize the template as per his/her needs and requirements. If you want to write a super fine and effectual quote for your business or company without putting extra efforts and time, you are advised to get help from an elegant quote template. Quote templates are different in their types and uses, some of them are mentioned below.

Price quote template: It is an important document normally used to reveal details of products or services with probable price range. Price quotes are prepared on request of customers and clients to let they know about price of goods or services in details. After acceptance of a price quote by the customer, the quote is then normally transformed to an Invoice of a transaction retailer and customer. A price quote generally consists of type of goods, quantity of goods, price per unit and total price for goods along with payment terms and other conditions. Price quotes should be prepared in a professional manner because these can put a great impression on prospective buyer. One should use a well designed price quote template in order to make an elegant and efficient price quote. Price quote templates comes with a great feature of customization and its mean a user can make necessary changes in template to make a perfect price quote.

Medical quote template: Large number of companies and organizations facilitate their employees and workers by providing various facilities and one of them is free medical treatment. Most of companies’ prefer to make agreements with medical centers and hospitals to make available medical facilities for their employees. In order to do this, companies ask different hospitals and medical centers to prepare medical quotes to let a company know that what kind of medical services a hospital will provide to the employees of a company against what price or cost. By getting such medical quotes a company can choose an appropriate hospital or medical center according to the needs and budget to get medical services for employees. It is important to prepare medical quotes with huge care and attention to grab the attention of clients towards your brilliant medical services by offering affordable price. If you are facing trouble while making a medical quote, you can get help from a well made medical quote template. It is a super fine way to prepare a medical quote with best.

Maintenance quote template: Maintenance of various devices and machines is important to keep them safe and usable for long time. Maintenance of machines and other instruments is also very important to keep environment work friendly and safe. It is also good to increase work productivity and efficiency. Whereas a maintenance quote is a document prepared and issued by companies or organization who are dealing with maintenance of different kinds of machines and devices to make them workable. Purpose of a maintenance quote is to reveal suitable maintenance procedure for the machine or device, necessary material or parts, estimated cost of parts and labor and required time as well. With the help of this document a customer can get a general idea about maintenance and its cost. Mostly companies and organizations use their own standard formats to prepare maintenance quotes for their valuable customers and some of them make quotes manually. If you are running a large maintenance services company and need a format to prepare bulk maintenance quotes, use of a maintenance quote template can be an excellent idea for you. With the help of a maintenance quote template, you will be able to design multiple maintenance quotes in a short time in a professional format.

Hotel quote template: Hotel quote is a tool used by hotel management to give details about their services with cost. Such documents are normally prepared in reply of request for quote by customers. Some customers and clients ask for hotel quote by hotel administration to let they know about services provided by hotel along with price details. Whether you are looking a hotel for business of personal use, hotel quote can help you a lot to find a suitable hotel according to your needs and budget to enjoy your good time. One can make a hotel quote for a customer in best way by using a user friendly hotel quote template. Searching on internet enables you to find our appropriate hotel quote template fit to your business’s needs and after downloading you can transform in an elegant hotel quote by making some important alterations in it.

Computer service quote: It is era of technology and computer become an important part of any business or company to store and save important data of business to make business reports. A computer user needs to keep his/her computer up to date and maintain its reliability in order to increase work efficiency and productivity. There are lots of companies and organizations deals in computer service and repairing. In general they prepare a document before providing any services regarding computers which is known as computer service quote. It is something to demonstrate service details with estimated cost to a customer. It is a best way to let a customer know that what is issue with his computer, why service or repairing is necessary along with projected cost. If you are also working for a likely company or business and need some help to make computer service quote, you should use a sophisticated computer service quote template for this purpose. Use of computer service quote template allows you to design a computer service quote for your customers in a professional way.

Blank quote template: As we know that a quote is a vital business document to describe description of goods or services along with cost or price for a customer and quotes are different according to their uses. A well designed quote can be a very first step towards a successful sale transaction. If you want to show your professionalism and work efficiency in order to make a good impression on customer by making flawless quotes, you need to get help from a blank quote template. It is a ready to use document with all necessary spaces and fields required to make quotes of any type. Blank quote template enables a user to design multiple quotes in a professional format within minutes instead of hours.

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