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[Update] Invoice requirements | รือนรแำ – NATAVIGUIDES

รือนรแำ: คุณกำลังดูกระทู้

What do you need to state on your invoice?

What do you need to state on your invoice?

If you provide products or services in the Netherlands, you have to provide your business clients with an invoice. You are also required to send an invoice if your customer is a legal entity which is not an entrepreneur, such as associations and foundations. If you supply goods or services to private individuals you do not always need to provide an invoice (see rules on invoices for private individuals).

Your invoices must meet a number of legal requirements.

What do you need to state on your invoice?

If you run a business based in the Netherlands you have to include a number of basic details on your invoice:

  • your VAT identification number
  • VAT amount
  • invoice date
  • your name and address
  • the name and address of your customer
  • your Dutch Commercial register number
  • which goods or services were supplied
  • the quantity of goods or services
  • when they were supplied

Invoices must be numbered sequentially. You must rectify invoices that do not fulfil these requirements. This is particularly important for VAT purposes, because if your invoices do not satisfy the requirements, your buyer will not be entitled to a VAT deduction.

If you provide goods or services to another EU Member State, you must also indicate your customer’s VAT identification number.

Invoices must be sent by the 15th day of the month following the month you supplied the service or product. Your customer must pay the invoice within the payment term.

Simplified invoices

If your invoice’s total amount does not exceed €100 (VAT included), or if it is an invoice to rectify a previously send one, the requirements are less strict (in Dutch) and only need to contain the following details:

  • name and address
  • VAT amount
  • invoice date
  • goods or services supplied
  • in the case of a rectified invoice: a reference to the initial invoice.

Please note you are not allowed to send simplified invoices if you supply:

  • goods or services to another EU country (intracommunity deliveries)
  • distance sales
  • services in an EU county, while the VAT regarding that service has been reverse-charged to the person receiving the service.

Rules on sending invoices to private individuals

If you supply services or goods to private individuals (in Dutch), you do not need to provide an invoice, unless:

  • You are a wholesaler in food, tobacco products, dental raw materials or equipment and at least 80% of your customers are entrepreneurs
  • You sell a new or nearly new vehicle to a customer in a different EU country, stating the registration number.
  • You are involved in distance selling.

Exemptions to meeting invoice requirements

In the following cases, you do not need to meet invoice requirements:

  • Entrepreneurs in the taxi and public transport branch
  • Entrepreneurs who supply exempt goods (unless you are partially exempt, in which case you have to meet invoice requirements for those goods which do require an invoice).
  • Entrepreneurs who have agreed that the customer provides an invoice (for instance at auctions).

Minimum retention period of invoice records

You must keep invoices relating to immovable property for 10 years and all other invoices for 7 years. You can issue, receive and store your receipts and invoices in electronic format, but they must contain the same information as the original paper invoices.

It may be that you send your invoice only after some time. If it is sent to another company and it is not more than 5 years old, they still have to pay the invoice. It expires 5 years after the end of the payment term, after which your customer no longer has to pay. If you sell products to consumers, your invoice expires after only 2 years. But if you sell services and travels to consumers, the time limit is 5 years. If you send your customer a reminder before the end of the time limit, it will start again. This is called ‘interrupting’.

Electronic and digital invoicing

You can send a paper invoice by post, or you can send an electronic or a digital invoice.

Electronic invoicing or e-invoicing is done through accounting software or a portal. In this case, your e-invoice is sent directly through an automated system to your customer. You must ensure your customer has agreed to accepting an e-invoice first. There is no obligation to do so. E-invoicing, also known as e-billing, is an accepted method of invoicing throughout the European Union (EU).

If you send a digital invoice, you send an invoice as pdf by email. Electronic and digital invoices must satisfy the same requirements.

Send electronic invoices to government bodies

If you carry out work for the Dutch central government, you are obliged to send an e-invoice. You can submit an e-invoice online by using the organisation’s electronic letterbox Digipoort, your accounting software or the central government’s suppliers portal. All government organisations (such as ministries, municipalities, provinces and non-departmental public bodies) are obliged to be able to receive and process e-invoices.

E-invoice guide

Do you supply goods or services to the Dutch government and do you want to send e-invoices? Use the e-invoice guide. The e-invoice guide shows you which method of e-invoicing is suited for your company.

International invoices

If you do business with companies in other EU Member States from within the Netherlands, there are additional requirements for invoices regarding goods and services (in Dutch). For more information contact the Dutch Tax and Customs Administration. As far as electronic invoices are concerned, EU Member States may have their own additional requirements.

The Dutch Tax and Customs Administration provides more information on Dutch tax laws when doing business outside the EU (in Dutch).

[NEW] Invoice Definition | รือนรแำ – NATAVIGUIDES

What Is an Invoice?

An invoice is a time-stamped commercial document that itemizes and records a transaction between a buyer and a seller. If goods or services were purchased on credit, the invoice usually specifies the terms of the deal and provides information on the available methods of payment.

Types of invoices may include a paper receipt, a bill of sale, debit note, sales invoice, or online electronic record.

Key Takeaways

  • An invoice is a document that maintains a record of a transaction between a buyer and seller, such as a paper receipt from a store or online record from an e-tailer.
  • Invoices are a critical element of accounting internal controls and audits.
  • Charges found on an invoice must be approved by the responsible management personnel.
  • Invoices generally outline payment terms, unit costs, shipping, handling, and any other terms outlined during the transaction.

1:10

Invoice

The Basics of an Invoice

An invoice must state it is an invoice on the face of the bill. It typically has a unique identifier called the invoice number that is useful for internal and external reference. An invoice typically contains contact information for the seller or service provider in case there is an error relating to the billing.

Payment terms may be outlined on the invoice, as well as the information relating to any discounts, early payment details or finance charges assessed for late payments. It also presents the unit cost of an item, total units purchased, freight, handling, shipping, and associated tax charges, and it outlines the total amount owed.

Companies may opt to simply send a month-end statement as the invoice for all outstanding transactions. If this is the case, the statement must indicate that no subsequent invoices will be sent. Historically, invoices have been recorded on paper, often with multiple copies generated so that the buyer and seller each have a record of the transaction for their own records. Currently, computer-generated invoices are quite common. They can be printed to paper on demand or sent by email to the parties of a transaction. Electronic records also allow for easier searching and sorting of particular transactions or specific dates.

A pro forma invoice is a preliminary bill of sale sent to buyers in advance of a shipment or delivery of goods. The invoice will typically describe the purchased items and other important information such as the shipping weight and transport charges. Pro forma invoices often come into play with international transactions, especially for customs purposes on imports.

A pro-forma invoice is a binding agreement, although the terms of sale are subject to change.

The Importance of Invoice Date

The invoice date represents the time-stamped time and date on which the goods have been billed and the transaction officially recorded. Therefore, the invoice date has essential information regarding payment, as it dictates the credit duration and due date of the bill. This is especially crucial for entities offering credit, such as net 30. The actual due date of the invoice is usually 30 days after the invoice date. Likewise, companies offer customers the option to return items typically have a deadline based on a certain number of days since proof of purchase, as indicated on the invoice.

E-Invoicing

Since the advent of the computer era, people and businesses have found it easier to rely on electronic invoicing as an alternative to paper documents. Electronic invoicing, or e-invoicing, is a form of electronic billing to generate, store and monitor transaction-related documents between parties and ensure the terms of their agreements are fulfilled.

These e-documents may include invoices and receipts, purchase orders, debit and credit notes, payment terms and instructions, and remittance slips. Digital invoices are normally sent via email, web page or app. Advantages include the following: 

  • Permanence and resistance to physical damage
  • Ease of searching and sorting for specific names, terms, or dates
  • Increased auditability
  • The ability to print or reproduce on demand
  • The ability for data collection and business intelligence
  • Reduction of paper use

E-invoicing includes several technologies and entry options and is used as a general term to describe any method by which an invoice is electronically presented to a customer for payment. Several e-invoicing standards, such as EDIFACT and UBL, have been developed around to world to facilitate adoption and efficiency.

Invoices and Accounts Payable

Invoices track the sale of a product for inventory control, accounting and tax purposes, which help keep track of accounts payable and similar obligations due. Many companies ship the product and expect payment on a later date, so the total amount due becomes an account payable for the buyer and an account receivable for the seller.

Modern-day invoices are transmitted electronically, rather than being paper-based. If an invoice is lost, the buyer may request a copy from the seller. The use of an invoice represents the presence of credit, as the seller has sent a product or provided a service without receiving cash up front.

Invoices are different from purchase orders, which are created before a customer orders a good or service.

Invoices and Internal Controls

Invoices are a critical element of accounting internal controls. Charges on an invoice must be approved by the responsible management personnel. Alternatively, an invoice is matched to a purchase order, and upon reconciling the information, payment is made for approved transactions. An auditing firm ensures invoices are entered into the appropriate accounting period when testing for expense cutoff.


Lập hóa đơn điện tử M-INVOICE


Hướng dẫn sử dụng phần mềm hóa đơn điện tử MMINOVICE:
Hướng dẫn tạo hóa đơn trực tiếp trên phần mềm
Hướng dẫn nhận excel hàng loạt hóa đơn

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Lập hóa đơn điện tử M-INVOICE

Cách phát hàng invoice packing list


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Cách phát hàng invoice   packing list

Creating Professional Invoice in Excel | Receipt Making Tutorial | Free Template


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Creating Professional Invoice in Excel | Receipt Making Tutorial | Free Template

How to fill in a commercial invoice


If you’re shipping goods internationally, you’ll need a commercial invoice. It provides key information for customs like the reason for export, HS code, Incoterms® and more. We’ll show you how to fill it in correctly with the right information.
» Find out more about this topic: https://www.theshippingchannel.com/rulesandregulations/customs/howtofillinacommercialinvoice/
» Want to learn more about shipping? Explore The Shipping Channel: https://www.theshippingchannel.com/
Time code
00:25 Fill in the shipping number (also known as air waybill)
00:30 State the reason for export
00:37 State the correct Incoterm®
00:50 Provide a detailed goods description
01:18 State the HS code
1:32 Declare the value of your goods
► What’s the difference between a commercial invoice and air waybill?
While both documents provide important information for the customs authorities and are needed for international shipments, an air waybill also acts as a contract between the sender and receiver and is used to track the shipment.
Find out more about air waybill:
https://www.theshippingchannel.com/rulesandregulations/customs/howtofillinanairwaybill/
► Why do I need to include the Incoterms®?
They help avoid misunderstandings between the sender and receiver regarding shipping costs – like finding out the sender didn’t insure the goods or having to pay the shipping costs when they arrive.
Find out more about Incoterms®:
https://www.theshippingchannel.com/rulesandregulations/customs/whatareincoterms/
► Why do I need to include the HS code?
It’s used by customs to classify a product. That way the duties and taxes can be calculated accurately and they can apply any necessary restrictions.
Find out more about HS codes:
https://www.theshippingchannel.com/rulesandregulations/customs/whatisaharmonizedsystemcode/
► Why do I need to declare the value of my goods?
Customs use it to clear your goods and determine the duties and taxes.
Find out more about declaring the value of your goods:
https://www.theshippingchannel.com/rulesandregulations/customs/howtodeclarethevalueofyourgoods/

How to fill in a commercial invoice

A/R Reserve Invoice – Hóa đơn bán ra xuất trước


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A/R Reserve Invoice - Hóa đơn bán ra xuất trước

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